Government Travel Card Regulations and Guidance
This page provides links to key guidance from the Department of the Navy (DON) and Department of Defense (DoD) pertaining to government travel cards. It also provides links to DoD Financial Management Regulations relevant to the Government Travel Card Program. For additional general guidance on travel cards, please visit the Defense Travel Management Office website or the General Services Administration SmartPay Program website.
DoD Financial Management Regulation
The following are links to DoD Financial Management regulations relevant to travel cards:
| Topic | Source |
| Travel Policies | DoD Financial Management Regulation, Volume 9 - Travel Policies |
| Salary Offset Procedures for Civilians | DoD Financial Management Regulation, Volume 8- Salary Offset Procedures for Civilians (PDF, 302KB) |
| Salary Offset Procedures for Military Members | DoD Financial Management Regulation, Volume 7A - Salary Offset Procedures for Military Members (PDF, 40KB) |
DON Travel Card Guidance
The following are links to key guidance on DON Travel Cards:
| Guidance Subject | Summary | Link |
| Department of the Navy Government Travel Charge Card | This instruction issues Department of the Navy (DON) Government Travel Charge Card (GTCC) Program policies and reiterates, amplifies, and/or further restricts certain Department of Defense (DoD) GTCC policies. Reference (a) provides policies and guidance governing the DoD's GTCC program. | SECNAV INSTRUCTION 4650.21, 30 Sep 09 (PDF, 118KB) |
| Navy Passenger Travel | This instruction sets forth policy on the management, execution and funding of passenger travel for Navy personnel. | OPNAV INSTRUCTION 4650.15B, 15 Dec 11 (PDF, 242KB) |
| Completion of Union Negotiations for Mandatory Use of the Government Travel Charge Card (GTCC) Individually Billed Account (IBA). | With the recent completion of required bargaining obligations, effective immediately, all Department of the Navy personnel who are frequent travelers shall use the GTCC IBA as the primary procurement method for all official Temporary Duty travel costs, to include transportation. | ASN(FM&C) to Distribution, 27 Apr 09 (PDF, 425KB) |
| Mandatory Use of the Government Travel Charge Card Individually Billed Account | Effective immediately, all DON personnel and all non-bargaining unit employees who are frequent travelers shall use the GTCC IBA as the primary procurement method for all official Temporary Duty travel costs, to include transportation. | ASN(FM&C) to Distribution, 12 Feb 08 (PDF, 330KB) |
| Mandatory Split Disbursement of Civilian Personnel | Immediate implementation of mandatory split disbursement for civilians. | ASN(FM&C) to Distribution, 10 Aug 04 (PDF, 110KB) Alternate Version (DOC, 23KB) |
| Naval Audit Service Final Report on the Department of the Navy Travel Card Delinquencies and Outstanding Travel Advances | The Naval Audit Service released the final report on the Department of the Navy government travel card program and findings are highlighted. | ASN(FM&C) to Distribution, 4 May 04 (PDF, 635KB) Alternate Version (DOC, 28KB) |
| SUBCHAPTER 752. DISCIPLINARY ACTIONS | Provides a range of penalties for charge card misuse | DEPARTMENT OF THE NAVY CIVILIAN HUMAN RESOURCES MANUAL (PDF, 410KB) |
| Provides details of immediate implementation of split disbursement and exemption from mandatory use of the card for en-route deployments. | Immediate implementation of split disbursement and exemption from mandatory use of the card for en-route deployments | ASN(FM&C) to Distribution, 22 May 03 (PDF, 126KB) Alternate Version (DOC, 26KB) |
| Navy CBA User Guide | Guidance for the Navy Centrally Billed Accounts for Transportation Services. | CBA_User_Guide HTML version |
DoD Travel Card Guidance
The following are links to key Department of Defense (DoD) guidance on Government Travel Cards:
| Guidance Subject | Summary | Link |
| Reduction of Centrally Billed Accounts | This memo approved the use of Individually Billed Accounts (IBA) as the primary payment mechanism for all travel costs. Greater use of the IBA will reduce efforts to reconcile and pay Centrally Billed Account (CBA) invoices. | OUSD Memo 3 May 07 (PDF, 1.64MB) |
Please visit http://www.dod.mil/comptroller/travel.html for the Other DoD Policy Memorandums and Guidelines.
